Asana vs Smartsheet

Detailed side-by-side comparison

Asana

Free

Asana is a work management platform designed for cross-functional teams to orchestrate projects from small tasks to strategic initiatives. It offers an intuitive, beautiful interface with multiple project views and strong collaboration features, making it ideal for teams prioritizing user experience and ease of adoption.

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Smartsheet

Free

Smartsheet combines the familiar spreadsheet interface with powerful project management, automation, and collaboration capabilities. It's designed for teams and enterprises needing flexible project tracking and resource management without the complexity of traditional PM tools, offering enterprise-grade security and extensive integrations.

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Feature Comparison

Feature	Asana	Smartsheet
Interface & User Experience	Known for its intuitive and beautiful interface with list, board, timeline, and calendar views that prioritize visual clarity and ease of use	Spreadsheet-like grid interface that's familiar to most users, with grid, Gantt, calendar, and card views for flexible visualization
Automation	Automation Rules available for task assignments, status updates, and notifications with a visual rule builder	Robust automated workflows and approval processes with complex logic capabilities, though requiring more learning for advanced use
Reporting & Dashboards	Portfolios and custom reporting available, though advanced reporting is limited on lower tiers	Dynamic dashboards with charts and widgets providing real-time insights, with more robust enterprise reporting capabilities
Resource Management	Workload Management feature helps visualize team capacity and balance work across team members	Comprehensive resource management and capacity planning tools built for enterprise-level resource allocation
Integrations	Integrates with popular tools and includes native features like Forms, Goals, and Proofing/Approvals	Integrates with 100+ apps including Microsoft, Google, Slack, and Salesforce for extensive ecosystem connectivity
Mobile Experience	Full-featured mobile app with strong functionality across iOS and Android platforms	Mobile app available but with limited functionality compared to desktop experience

Pricing Comparison

Both platforms start at $0/month with free tiers, but Asana can become expensive for small teams as they scale, while Smartsheet's pricing increases significantly with team size and advanced features. Smartsheet generally targets larger enterprises willing to pay premium prices for advanced capabilities, while Asana offers better value for mid-sized cross-functional teams.

Verdict

Choose Asana if...

Choose Asana if you prioritize user experience, need strong cross-team collaboration, want an intuitive interface that requires minimal training, or are a small to mid-sized team looking for beautiful project views and straightforward automation.

Choose Smartsheet if...

Choose Smartsheet if you prefer spreadsheet-based workflows, need enterprise-grade resource management and reporting, require extensive integrations with existing enterprise tools, or want powerful automation capabilities and are willing to invest time in learning advanced features.

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Project Management

Pros & Cons

Asana

Pros

+ Intuitive & beautiful interface
+ Great for cross-team collaboration
+ Flexible project views

Cons

- Can get expensive for small teams
- Limited advanced reporting
- No native time tracking on lower tiers

Smartsheet

Pros

+ Intuitive spreadsheet-like interface makes adoption easy for all skill levels
+ Highly flexible and customizable for various use cases and industries
+ Robust automation capabilities reduce manual work and errors
+ Enterprise-grade security with SOC 2 Type II compliance and advanced controls

Cons

- Pricing can become expensive as team size grows, especially for advanced features
- Steep learning curve for advanced features like complex formulas and automations
- Mobile app functionality is limited compared to desktop experience