Smartsheet vs Workzone

Detailed side-by-side comparison

Smartsheet

Free

Smartsheet is a collaborative work management platform that combines spreadsheet familiarity with powerful project management capabilities. It offers exceptional flexibility and customization options, making it suitable for diverse industries and use cases, with strong automation features and integration with over 100 apps.

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Workzone

From $24/mo

Workzone is a project management platform specifically designed for marketing teams, agencies, and enterprises managing complex multi-stakeholder projects. It emphasizes ease of use while providing enterprise-grade features, with particularly strong document management and collaboration capabilities backed by excellent customer support.

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Feature Comparison

Feature	Smartsheet	Workzone
Project Visualization	Offers four distinct view types (Grid, Gantt, Calendar, Card) for maximum flexibility in how teams view and interact with project data	Provides Gantt charts and project dashboards with customizable templates, focused on traditional project management views
Automation Capabilities	Robust automated workflows and approval processes that can eliminate manual work across complex scenarios with advanced rule-building	Customizable workflows included in project templates, though automation capabilities are more limited compared to Smartsheet
Document Management	Supports attachments and real-time collaboration with comments and @mentions integrated into sheets	Advanced document management system with version control and strong approval workflows specifically designed for document collaboration
Resource Management	Dynamic resource management and capacity planning tools integrated with project sheets and dashboards	Resource management with workload balancing features, plus integrated time tracking and project budgeting
Integrations	Extensive integration ecosystem with 100+ apps including Microsoft, Google, Slack, and Salesforce for maximum connectivity	Standard integrations available, though the ecosystem is smaller and more focused on core project management needs
User Adoption	Spreadsheet-like interface makes initial adoption easy, though advanced features require significant learning investment	Intuitive interface designed to require minimal training with excellent customer support and dedicated account managers to assist onboarding

Pricing Comparison

Smartsheet offers a free tier to get started but costs can escalate quickly as teams grow and require advanced features, while Workzone starts at $24/month with higher overall pricing that may be prohibitive for smaller teams. Smartsheet provides better value for organizations needing extensive integrations and flexibility, while Workzone's pricing includes dedicated support that may justify the premium for enterprises.

Verdict

Choose Smartsheet if...

Choose Smartsheet if you need maximum flexibility, extensive integrations with existing tools, and powerful automation capabilities across diverse use cases. It's ideal for organizations that want a scalable platform that can adapt to multiple departments and workflows.

Choose Workzone if...

Choose Workzone if you're a marketing team, agency, or enterprise that prioritizes document collaboration and approval workflows, and values exceptional customer support with dedicated account management. It's best for teams that need enterprise features with minimal training requirements.

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Project Management

Pros & Cons

Smartsheet

Pros

+ Intuitive spreadsheet-like interface makes adoption easy for all skill levels
+ Highly flexible and customizable for various use cases and industries
+ Robust automation capabilities reduce manual work and errors
+ Enterprise-grade security with SOC 2 Type II compliance and advanced controls

Cons

- Pricing can become expensive as team size grows, especially for advanced features
- Steep learning curve for advanced features like complex formulas and automations
- Mobile app functionality is limited compared to desktop experience

Workzone

Pros

+ Excellent customer support with dedicated account managers
+ Intuitive interface that requires minimal training
+ Strong document collaboration and approval workflows
+ Robust permission controls for enterprise security

Cons

- Higher pricing compared to competitors makes it less accessible for small teams
- Mobile app has limited functionality compared to desktop
- Steeper learning curve for advanced customization features